(for new reservations OR to modify or cancel an existing hotel reservation)
Telephone: Agents available 9:00 a.m.–1:00 p.m. MDT, Monday - Friday
Toll-free (US): 1-800-572-9707
Hotel Suites: If you are interested in booking a hotel suite, please email firstname.lastname@example.org
All reservations must be received by August 5, 2021
, to guarantee availability and conference rates. After this date, reservations will be made based on availability and hotels may charge higher rates.
Orchid Events will send reservation acknowledgements within 24 hours via email if booked online or by telephone. If you do not receive your acknowledgement in this time frame, contact Orchid Events. You will not receive a written confirmation from the hotel.
: All reservation requests must be accompanied by a credit card guarantee for each room reserved. Your credit card WILL NOT BE CHARGED during this initial stage and will be held as a GUARANTEE only.
Attendee Cancellations & Changes:
When booking your hotel accommodations, you must provide a valid credit card number to guarantee payment. Hotels will charge the non-refundable deposit of one night’s room & tax on or after August 5, 2021. This deposit will be applied to each guest’s folio upon check-in. Please note that if you cancel after August 5, this deposit will not be refunded. In the event you check out of your hotel room prior to the reserved check-out date, the hotel may add an early departure fee to your guest folio. If you wish to avoid an early check out fee, please advise the Hotel at or before check-in of any change in planned length of stay. After August 18, 2021, contact your hotel to make changes and/or cancellations.
Government Rate Hotel Rooms:
There are a limited number of government rate hotel rooms available. To book government rooms, contact Orchid Events at Toll-free: 800-572-9707 or email email@example.com
. You must bring qualifying documentation to present to the hotel upon check in. Without qualifying documents room rate will be changed to prevailing rate.
Questions or Special Requests?
For questions or special requests, please contact Orchid Events at Toll-free: 800-572-9707 / International: 801-505-4137 or e-mail to firstname.lastname@example.org
. Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.