Disaster Planning Agenda

Disaster Planning Agenda


Are you really ready?  The Critical Role of Fleets Before, During and Post-Disaster

Disaster Planning Pre-conference - 23 April 2018, 1230-5:30pm*

Harvey, Irma, Juan, floods, fires, and ice…. It doesn’t matter where you are located, fleet professionals must plan and respond to disasters. With fires raging in California and Western Canada and hurricanes and torrential floods hitting the Midwest, this year has been epic in generating lessons learned from preparation through execution to post-event.  Hear from Fleet Managers who planned for it, lived through it, and learned from it!
 

Schedule:

12:30-1:00 – Networking Lunch

1:00-1:40 – Session 1 – Getting Your Trucks in a Row
FEMA’s mission is to support citizens and first responders to work together to build, sustain and improve capacity to prepare for, protect against, respond to, recover from and mitigate all hazards. Since a large part of its role is preparation, Fleet Managers can benefit from a close relationship with FEMA as they develop their emergency plans.
Learning Objectives:
  1. Establish a relationship with FEMA
  2. Follow practices that will lead to cooperation during emergencies
  3. Work closely with State/Province and Federal agencies for best results
Moderator: Bryan Flansburg, CAFM, Longmont Emergency Unit

1:50-:2:30 – Session 2 – During the Disaster – Conducting Business as Usual
Gas stations need to pump fuel, grocery stores need to sell food and first responders need to carry out normal functions; all while dealing with the austere conditions the disaster has created.  Adding to the stress of this, employees are worried about their own homes and families. Even when these businesses succeed in keeping their doors open, how do fleets access these services during the emergency?
Learning Objectives:
  1. Plan for continuous operations during emergencies
  2. Build surplus capacity to deal with every contingency
  3. Keep your doors open while you provide relief response
Moderator: Jennifer Walls, CAFM, City of Austin

2:30-2:50 – Networking Break

2:50-3:30 – Session 3 – During the Disaster – Executing Relief Operations
When disaster has struck and your organization has been called into action, what does the Fleet Manager need to consider in order to support the response force? Knowing how to work within a State of Emergency, and under a formal Incident Command Structure, is paramount in order to execute an effective emergency response.
Learning Objectives:
  1. Execute the mobilization plan to enable the movement of resources
  2. Support the Logistics Section with access to fuel, materials, and supplies
  3. Create plans to deal with the unexpected…keeping the fleet up and running
  4. Develop the demobilization plan, preparing to begin recovery operations
Moderator: Ray Brisby, CAFM, Calgary Fire

3:40-4:20 – Session 4 – After the Disaster – Excelling at Recovery Operations
Now that the disaster has passed, how do your organization and your community recover? Whether you work for a public service or a commercial fleet, there are steps you can take to ensure you are prepared to respond and deal with the aftermath.  Having a plan in place and executing that plan is critical.
Learning Objectives:
  1. Create a plan that will address your recovery needs (including cost recovery) for any event
  2. Work with your insurance carrier to file and expedite your claims
  3. Find the proper channels for disposal of damaged assets and equipment
Moderator: Patti Early, CAFM, Florida Power and Light

4:30 – 5:30 – Session 5 – Disaster Survivor’s Panel – Hindsight is 20/20
These fleet professionals encountered high profile natural disasters, and survived! They will share their stories in order to arm attendees to cope in similar situations in the future. Panelists will address topics such as securing your fuel supply, accounting for employees and pre-positioning equipment. They will also take your questions which you can text to the Moderator during the session.
Learning Objectives:
  1. Meet fleet professionals who were integral during recent natural disasters
  2. Ask questions in order to be better prepared in the future
  3. Learn what these “survivors” would have done differently
Moderator: Katherine Vigneau, CAFM, NAFA

*6:00-7:00 – Board Reception
* invitation to the Board reception 6-7 PM included in enrollment