Exhibitor Hotel Reservations
Need 10 or more rooms? See Room Block information below.
Book – Modify – Cancel Online
Telephone: Agents available 9:00 a.m. – 1:00 p.m. MST, Monday – Friday
Toll-free (US): 1-800-572-9707
Hotel Suites: If you are interested in booking a hotel suite, please email email@example.com.
All reservations must be received by March 15, 2024, to guarantee availability and conference rates. After this date, reservations will be made based on availability and hotels may charge higher rates.
Acknowledgments: Orchid Events will send reservation acknowledgements within 24 hours via email if booked online or by telephone. If you do not receive your acknowledgement in this time frame, contact Orchid Events. You will not receive a written confirmation from the hotel.
Deposit: All rooming lists must be accompanied by individual credit card guarantee for one night’s room and tax deposit by March 15, 2024. Reservations received without a valid guarantee/deposit will not be processed and rooms will be released.
Cancellations and Changes: All reservations must be received by March 15, 2024, to guarantee availability and discounted room rates. After this date, reservations will be made based on availability and hotels may charge higher rates. When booking your hotel accommodations, you must provide a valid credit card number to guarantee payment. Hotels will charge the non-refundable deposit of one night’s room & tax on or after March 15, 2024. This deposit will be applied to each guest’s folio upon check-in. Cancellations after March 15, 2024, hotels will charge the non-refundable deposit of one night’s room & tax. Through April 11, 2024 you may process changes and cancellations online or in writing to Orchid Events via e-mail firstname.lastname@example.org. After April 11, 2024 contact hotels directly to make changes and cancellations.
Room Block (10 or more rooms)
Room Blocks Deadline: All rooming lists must be accompanied by individual credit card guarantee for one night’s room and tax deposit by March 15, 2024. Tax is currently 16.75%, 1.25% TPID Fee, and $2.54 SCRF (subject to change). Reservations received without a valid guarantee/deposit will not be processed and rooms will be released.
Room Block Cancellations: Cancellations and changes to the names of occupants or arrival and departure dates must be made directly with Orchid Events. Hotels will charge the non-refundable deposit of one night’s room & tax on or after March 15, 2024. Please note that if you cancel after March 15, 2024 this deposit will not be refunded. Cancellations and changes should be made online or emailed to email@example.com. In the event you check out of your hotel room prior to the reserved check-out date, the hotel may add an early departure fee to your guest folio. If you wish to avoid an early check out fee, please advise the Hotel at or before check-in of any change in planned length of stay.
Questions or Special Requests?
For questions or special requests, please contact Orchid Events at:
e-mail to firstname.lastname@example.org
Special requests are not guaranteed. Hotels will assign specific room types upon check-in, based on availability.
Poaching and Piracy-Be Aware!
Hotel piracy is when companies and groups who ARE NOT affiliated with NAFA contact you and to book hotels in the NAFA conference block. Orchid Events is the ONLY official housing company for I&E. Booking through Orchid Events, ensures you will be working with a reputable company, that your credit card information is secure, and that you will benefit from all services provided to conference attendees at the official hotels. Reservations made through any agency other than Orchid Events will be at your own risk.
Companies that contact attendees and exhibitors with fraudulent offerings of hotel rooms at significant discounts are commonly referred to as “housing pirates” or “housing poachers.” These companies often misrepresent themselves by illegally using the NAFA logo. Lured by highly attractive rates, exhibitors and attendees fall prey to these imposters losing significant deposits, discovering hidden costs, credit cards charged in full at the time of reservation, or not providing the hotel reservations promised.
If you are contacted by anyone other than Orchid Events, please contact Orchid Events at email@example.com or call 800-572-9707.